Miami Device!!!! OMG

Well I'm planning to go to what promises to be a totally amazing tech conference - MiamiDevice!  What a clever name!  I met a wonderful educator at Podstock - Felix Jacomino

https://www.facebook.com/felixj.me

Felix!  Guy is just amazing, and he told me about this conference he was planning...  it sounds as amazing as Podstock, and its in MIAMI!  Much nicer venue than good ol ICT.   So yeah one of my buddies lives there now, so you know where I'm heading to soak up some rays and tech knowledge.  Check them out at:

https://www.facebook.com/MiamiDVice

See you there!!!

KBEA - iPad workflow

I'm very happy and honored to be presenting at the KBEA conference again this year!  As I've been working with schools to set up iPad deployments I've noticed an issue - because these devices make it a bit difficult to print, and they don't save to traditional file storage systems we have a bit of a dilemma.  How do you manage the workflow of distributing assignments and returning them?  How do you share work that has been completed with others?  Sometimes these questions are a gotcha after a successful deployment, but these issues should be a big part of planning!  I'll share a few ideas with the attendees at my session and here as well.

Even though printing is a bit complicated - it can be done with iPads.  Just DONT!!!  It's incredible how much money gets spent each year on printing - toner, paper, maintenance and replacing printers that are worn out.  We could buy lots of new devices for less than our printer budgets!  If you must print - newer printers do support Apples AirPrint protocol.  Older printers can be supported by software or hardware means - software would include Printopia which works great but requires a Mac to act essentially as a print server. But it does more than print!  It lets students "print" a file to a folder on your machine!  If you MUST print.. grumble...  then consider Lantronix xPrint print server. It is a device that is installed on the network and allows you to add printers which can be selected by iOS users.  Works well, and non platform specific.

Good old-fashioned email works too - but there are some gotchas, and disciplines that will help. Many schools don't provide email for students, and its a bit complicated for younger ones.  Google Apps for Education schools can set up accounts for students that only allow messages to be sent within the district.  This helps with some security concerns.  Teachers that use email will employ methods such as having students use very specific terms in the subject line, and then create a filter to route the mail into "folders".  Fairly effective.

Some districts would like to have "cloud" like service, but have the files kept locally within the network.  Apple 10.8 server is a very inexpensive way to do that.  A reasonably recent Mac, with the addition of the $19.95 server app can be turned into a server.  Yes a real file server!  Users can be added and the WebDav service enabled, and you have instant file storage and sharing!  Most apps in iOS support WebDav, so it isn't a bad solution.

I'm a big fan of GAE - sometimes referred to as GAFE -  Google Apps For Education.  It is free.  Yes free.  I've fought mail servers for years, and it was so nice to just turn that responsibility over to the geniuses at Google. Did I mention free??  GAE just takes minutes to sign up for and has become fairly simple to implement for tech directors.  Of course you get Google Drive, and the related apps.  Wonderful environment for schools - its cross platform and cloud based..  and free! I am a fan of a script that has been created to easily make classroom folder structures within Google Drive - it is known as gClass Folders and is worth a look.  Not the most intuitive thing to use, I'll demonstrate it at my session.

There are several CMS systems that now support iOS devices very well - I'm a fan of My Big Campus and Edmodo.  They have apps that facilitate moving files in and out of the directories that are created within the apps. Even Blackboard offers support now.  If you are using one of these systems, its worth investigating how well it would fit in your workflow.

There are some very nice web based solutions  - I'll cover a few here - recommended to me by the Queen of Apps - Linda Loder with Smoky Hill ESC in Salina.  Showbie is easy to use and free - within limits of course!  Another great LMS site is Schoology.  Both have a bit of a learning curve, not bad though and facilitate the exchange of files, in the context of a course.   Very helpful!

Well this is a pretty big list of stuff!  There's no right or wrong way, and there are many solutions, these are just a few that have proven effective.

Hey if you've read this far, like my JTTG page on Facebook ...  thanks!

Podstock... groovy!

I'm so excited to be writing this as I finish final preparations for my presentation at Podstock 2013 - one of the best education conferences anywhere!  I've been doing a lot of iPad setup work lately,  helping schools get off on the right foot on their iPod deployments.  They are a bit of a booger to get set up properly, but the good news is once they are off the ground - they have very few problems.  You did get really good cases, right???   Breakage is probably the biggest hassle down the road.  Use the banner link at the top of the blog to visit my links to helpful sites.   IPads are a truly transformative technology. We are truly in the post-PC era, and they are best of breed.  Looking forward to my session, hope to see you there!

it Works - how to convert MS Works files for Mac

I was working at one of my schools today and the Superintendent asked me how to get his collection of Microsoft Works files into some format that he could use - he'd switched from PC to Mac - (good move) but was a bit frustrated at the thought of re-creating files, or losing the information within them.  So with a bit of head scratching I came up with a good solution.. with just a few steps to solve the problem...

First - get yourself a copy of LibreOffice it is free and as a bonus is a pretty capable replacement for the Microsoft Office suite..  Did I mention free?  Some districts aren't buying Office and are using it instead.. but I digress..  Open your .wps (Works) file in LibreOffice, then go to File-Save As and select Microsoft Word 2007/2010 XML (.docx) .  This saves your old .wps file as a nicely formatted modern Microsoft Word document. I was surprised how well the formatting was preserved..

This made me look really smart, and I didn't confess that I sort of stumbled into it. I've fought this problem for years and used to keep an old copy of Works on a  PC just for this.  Much better solution!

Great Resource, with a great resource!

I just love IEAR - i Education Apps Review.  Not the prettiest or flashiest site, but it contains wonderful resources to track down good apps - all the entries there are posted by real educators and are organized by grade level.  So many great ideas and in a nicely organized fashion. There are so many apps out there, its nice to be able to take advice from those who have been there, done that.

I found a page there linking to a blogger named Tony Vincent, who posted three great items for schools to ponder as they consider an iPad or other iOS device.  Proper planning and attention to infrastructure, logistics and workflow are critical to success.  Mistakes made early, caused by poor planning can cost big money, and make it difficult to have a successful program.  I recommend anyone considering iPads follow this link and read the three articles.

Another essential bit of reading -  Apples iOS 6 education deployment guide.  It is Apples handbook so to speak about iOS deployment.  A great resource. Unfortunately - you don't know what you don't know, so reading it doesn't adequately prepare you for a rollout. I always recommend doing a cart pilot first to familiarize yourself with the process.  What you know after that - makes these resources a whole lot more useful!  Good luck!  These devices can revolutionize learning!  They can put the power into the hands of the students and teachers - a major shift in education technology!

I was asked to talk to the folks in the TEEN network about iPads for their TEEN mashup day. I'm very happy to be a part of the TEEN network family again, and I'm glad to be able to share a few ideas and resources I've gathered. I'm not much of a powerpoint, stand and deliver person. I'd like to share conversations and resources with the TEEN teachers and everyone.  Here are some great links to resources for starting up an iPad program, get started using the iPad, and finding great Apps.  Enjoy!


Getting started -

Preparing your school for an iPad implementation:
http://ipadeducators.ning.com/profiles/blogs/preparing-your-school-for-an?id=5840223%3ABlogPost%3A5303&page=1

Next step, a must. Apples Volume Purchasing Program - save money!:
http://www.apple.com/education/volume-purchase-program/

Apples home page for iPads in Education. Good starting place.:
http://www.apple.com/education/ipad/

Create an itunes store account without a credit card:
http://support.apple.com/kb/HT2534

Ipad New users guide:
http://ipad.about.com/od/iPad_Guide/ss/iPad-101-New-Users-Guide-Install-Move-Delete-Folders.htm

Can't figure out how to do "that"?  Ultimate how to resource!!!:
http://www.techsupportalert.com/content/ipad-tips-and-tricks.htm#Find-iPad

Another Objective based how to site:
http://edtechteacher.org/index.php/teaching-technology/mobile-technology-apps/ipad-as

Apps -

Huge LiveBinder of resources!:
http://www.livebinders.com/play/play_or_edit?id=26195

Great Resource Wiki:
http://ipadsinschool.wikispaces.com/

Kathy Schrock... can't go wrong here:
http://www.schrockguide.net/ipads-in-the-classroom.html

Lists of great apps, by educators, organized to help you find just what you want!:
http://www.iear.org/

Apps by Classroom Instruction Strategy. Is this the best way to think about apps?:
https://docs.google.com/spreadsheet/ccc?authkey=CO-B6acC&key=0AkDhBHtH_coDdHIwMGQtLW1ET3NXYXd0YnN0bXNCOFE&hl=en&authkey=CO-B6acC#gid=0

A question came up recently on one of my social networks, involving QuickTime Player on Macs system 10.7 or newer.  Apple discontinued QuickTime Pro which had some really nice recording and editing features, and incorporated many of them into QuickTime Player. A really handy function is screen recording.  Selecting New Screen Recording from the File menu lets you capture your screen as you are demonstrating software or a process and easily upload it to a variety of online or local destinations e.g. YouTube, Vimeo, Facebook.  Very handy, but it doesn't natively record computer sound!  It would be nice to include narration or a musical background in your screen movie or record a version of a web video resource for later use without having to pay for an additional software application.  Here's a quick and easy way to add audio to your screen recording -


1 - Download and install Soundflower -

http://cycling74.com/soundflower-landing-page/

This is a great little item, free and really works well with no problems. I've used it for a variety of purposes for several years.  Essentially it is a software simulation of a sound input or output - it lets you connect the "speakers" of your computer to software that you wish to direct sound to. In this case - QuickTime Player.  It installs itself in your system and when completed it will reveal itself in your System Preferences/Sound

There it is!  You now see Soundflower as an Output source, and if you peek at Input you'll see it as an option there.

2 - Set Soundflower as your Output Destination

Refer to the screen shot above.  It shows Internal Speakers as the Sound Output destination.  That's our normal way to process sounds from our computer - we click a video and hear the sound through our speakers or headphones.  When we set Soundflower as the output, we re-route that sound to software - which QuickTime (or other recording software) can utilize for our screen movie.  If you try playing sounds now you won't hear anything - don't freak out, you told it to divert the sound to the software, remember?  Just click back to Internal Speakers when you are done.

3 - Set QuickTime Player to use Soundflower as a sound input

Launch QuickTime Player, and go to the File Menu and select New Screen Recording. You'll see a control like this:

Click the triangle on the right side, and you'll see this menu:

Select Soundflower as you see above.  Note the ability to Select Built in Input  or Internal Microphone, if you just want narration, this allows you to use an external audio source or your mic to do just that.  If all you want is narration, just selecting Built-in Microphone will work just fine. Handy for a how to screen movie!

Click the red record button on the Screen Recording control to start your movie, Start your video or music background source and record away!

Click the square stop recording button where the red start record button icon was and you'll be presented with your brand new screen recording including audio!  You can click the Play button to preview your creation..  but wait - you just clicked play and don't hear anything!  Yikes!  No prob...  remember how you went to System Preferences/Sound to change your sound output to Soundflower? Its still set there, so you can't hear it!  Set it back to Internal Speakers, go back to your new movie and try again!  Bada boom!  It worked....  

6 -  Save and share! 

 So you can either go to File/Share and select your favorite web video host, or click the red dot on the top left of the QuickTime movie window which will prompt you to name and choose a local destination for your creation! The output of this process is kinda low-rez for video as it has a low framerate an may "flicker" a bit, but it works very well for a how-to screen capture or to get the gist of a video recording. This is great for making a podcast or a how-to video to share with staff members.  Hope this helps and saves you some bucks!

If you want to get real fancy, this amazing blogpost explains how to have sound background AND narration. I've tried it and it works, but its a teensy bit complex. Check this out if you want to go to the next level!  Major geek cred if you can do it!

http://www.lockergnome.com/media/2012/03/08/how-to-set-up-soundflower-for-audio-recording/

iPad Setup Resources

I've been doing a lot of iPad deployment lately, and speaking about iPad management to a variety of groups.  I thought I'd share some links that I feel are very helpful to those considering iPads in their schools, or that are already rolling them out.

A good thing to know... how to create an iTunes account without a credit card associated with the account - Apple Knowledge Base article

New information - iOS 7 is going to give us new capabilities and tools that will be very helpful to schools!! iOS 7 education page

You will have many woes unless the proper ports are open through your firewall for Apple services - their push server for instance..  this Well Known Ports page will  be helpful... 


I highly recommend that you read Apples iOS 6 Deployment guide to help you decide how you wish do deploy the devices. It is available as one of the files to be found at the following link. It explains the basic best practices deployment models, VPP, and even contains an appendix with some wireless info for the network geeks to ponder over. 
Apples education IT resources


Loved this blog post, it makes several great points.  I cannot emphasize enough that schools shouldn't do technology by checkbook - careful thought and planning should go into this process, before buying anything.
5 Mistakes schools make - 


If you are planning to do any number of iPads over 20, get signed up for the VPP program with Apple.  Discounts!!!  And an easy way to manage purchases.  There are some gotchas, but joining is a must IMHO.
Volume Purchase Program


For managing carts of iOS devices, for preliminary setup before individual distribution, even for preparing them for Mobile Device Management systems - you have got to have Apple Configurator!  Free from the App Store, you'll need a Mac running 10.7 or newer.  

Configurator Download

The fellow that writes the Krypted blog is an Apple Genius.. well he doesn't work at the store, but he's a real genius. Excellent article on how to use Configurator in this link, but check out his blog, lots of gems there.

Krypted Configurator how-to

Found this article interesting.  Apple sold more iPads than Macs to schools in a recent quarter. And it was a record setting quarter for Mac sales.  The tablet revolution is upon us, and the iPad leads the pack!
Apple is replacing Macs in schools with iPads



If you've heard me speak about iPad management with Apple configurator, I always mention the importance of backing up your "mothership" i.e. synch station with Time Machine.  Following the link I've excerpted a couple of paragraphs from the article to reinforce why this is so critical.  Makes the cost of an external hard drive look pretty cheap!
Backing up the Configurator "mothership"

Additional Information

If you have supervised devices with Apple Configurator and you lose the Apple Configurator data files, the devices will still be supervised by the Mac that is running Configurator, but Apple Configurator will not be able to reinstall app backups or user data onto those supervised devices.

It is especially important to back up Apple Configurator information if you are using VPP codes. After a VPP code has been redeemed, only the Apple Configurator database keeps a record of what device that code was redeemed for. If this database is lost, and the app is deleted from the device, Apple Configurator will not be able to reuse the redeemed code in order to install the app, and you will need to purchase and redeem additional codes to replace the app on a device.

If there's an iOS device that just refuses to play nice, unsupervise it, and follow the proceedure in this Knowledge Base article to reset it.
Unable to update or restore

This little device, while a bit pricey, will allow you to charge and sync 15 devices at a time. You may be able to convert an existing cart to an iPad cart using a couple of these. Or just set the device on a table and forgo the cart route altogether.

16 Port Charge Station

Mobile Device Management (MDM) systems are the way to go with larger deployments, they let you push out management changes "over the air" where Configurator requires that the devices be synched.  There are several out there, but Casper is probably the most popular solution.

Casper by JAMF

A really attractive alternative to the paid MDM solutions by JAMF or MobileIron is the MDM system by Meraki.  They make really great network devices that are cloud managed. They've extended that concept to cloud management of IOS, other mobile platforms and computers, and its free and works pretty well! Sign up for a free account and start playing. Not quite as capable as other solutions but did you see the FREE part??  Go to the bottom of the following page and sign up.
Meraki MDM

Apple provides an alternative solution with its 10.8 Mountain Lion server.  Starting with 10.7 Lion server, you can manage settings on your iOS devices using push technology incorporated into Server.  It also provides an easy WebDav server for transferring and storing files.  The advantage of other MDM systems are their ability to create  self service portals for application distribution.  Lion or Mountain Lion Server might be worth a look however, cost wise. The link is to an excellent book that provides good guidance to setting it up.

Managing iOS Devices with Lion Server

This is a pretty long list of resources I found to be important. I'll add more here as I come across them and as I learn more tricks and tips out there in the field.  I hope you find them to be useful.

Operation HotRod My Computer

Operation HotRod my Mac is beginning... These are the goodies that soon will grace the innards of my trusty MacBook Pro. Its still a nice machine, but just needs a bit of a bump. I'm struck by how much this project resembles the hotrodding projects of my youth. One of my buddies would get a car, which of course needed a bit of juicing up to be much much faster. So they would get out the J.C. Whitney catalog, or get with another gear head friend and acquire a high rise manifold, A big 'ol four barrel carburator, a set of headers and glass pack mufflers. A little wrench work, some swearing and bleeding and some illicit beers later, the beater was made into a beast, much faster and ready for drag racing down old 40 highway.

 So what does this possibly have to do with a computer? Well all those bolt on parts served one purpose really - to get more fuel and air into and out of the engine, increasing its power. In the IT geek community we call this IO - input/output. The faster you can get them bits into the storage device, and back out of it into RAM where it can work for you the better! Just by replacing a spinning hard drive with an SSD or Solid State Drive, data moves much, much faster - quicker startups, better response, even faster downloads! Its an easy update and will make quite a difference.

 My plan is to remove my optical drive, replace it with an adapter that allows a hard drive to be mounted in that space, and install an SSD where the old hard drive was. My optical drive will go into an enclosure so it can still be used for the rare occasion I need to access optical media. Stay tuned here, I'll document the hotrodding process, I know you are all on pins and needles to wait for me to go out on 'ol 40 and open 'er up.

MACE presentation Links and Notes

I wanted to make it easy to find links that I refer to in my upcoming MACE presentation. I've really enjoyed helping schools deploy iPads, but it does require everyone to Manage Different!

One of the first stops for anyone considering an iPad deployment is Apples excellent iOS 5 Education Deployment Guide.  There are really good recommendations and resources to be found there.

Depending on how you deploy - for instance if you want the school to buy apps for users - getting enrolled in Apples VPP or Volume Purchasing Program is something to get done well ahead of distribution.

You will almost certainly want to use some sort of management on your devices.  The simplest is Apples iPhone Configuration Utility or IPCU.  There are Windows and Mac versions of this software.

A more robust and extensible management method is Lion Server.  A Mac Mini with Lion Server works well for smaller deployments.

I found this book to be a valuable resource to use in setting up your Lion server to manage your iOS devices.  Managing iOS Devices with Lion Server .  The link goes to Amazon's page on the book.

If you are going larger scale, even on a smaller scale if you can afford it,  you will most certainly want a Mobile Device Management (MDM) server.  Casper by JAMF is probably the most popular of this genre.  This web page has a nice comparison of the many MDM systems available.

I stress heavily the importance of an excellent, well planned wireless network when you deploy iOS devices.  There are many resources, but this is a complicated field - the building structure, existing wireless devices, selected frequencies and interference all play a part.  It may be wise to have a survey done and find a contractor who specializes in wireless networks.

Mace2012

View more presentations from jerrybutler9999

Google Wierdness solved

Had the dangedest problem at one of my schools.  They use GAE or Google Apps for Education for email.  Thats a good thing.  But the weirdness ensued. If the user did a google search while logged into Google, the first page would display, but if they went to the bottom of the page for the subsequent page - it would sort of "grey" out or appear subdued, and the next page wouldn't load.  The utterly incomprehensible solution to this problem was to go to the users account settings and select allow multiple logins, and select the resulting checkbox acknowledgements.  After logging out and back in - the weirdness goes away.  I dunno..  the Google helpdesk guy came up with this idea... how I don't know, I'm just thankful it worked!

Inaugural post for Jerry the Tech Guy

Hello World

Ok, that was not generated by a script or program.. I'm sure not a programmer, but I've managed a few hello world outputs in my day...  Its the traditional first steps of learning introductory programming - to create a program or routine to put Hello World up on the screen for those of you that haven't been down that road.  So I'm starting this blog venture with that little nod to tradition.

I'm at a transition as a Tech Guy - I've worked for many years for ESSDACK, an education service center located in Hutchinson, KS.  During that time I was our first webmaster - on a worn out LC II Mac on a 56K fractional T1. I took care of all of ESSDACKs tech support needs for many years.  I started hiring out as a tech consultant - have laptop will travel. Over the years I worked with some of the first one to one laptop programs in the state, setting up machines and networks for them. Over the years I started the KanEd Live internet broadcast program, an early QuickTime based live web broadcast. I became a bit of a FileMaker guru, I've built a number of databases for schools that are still in use.  My time at ESSDACK has been very rewarding.

The transition I mentioned above is because of my impending "Retirement".  Retiring from ESSDACK anyway, not Mac service.. Its too dang much fun, and I need to keep myself in folding money. So I'm in the process of starting up Jerry the Tech Guy LLC,  not there yet.  I have a basic website at http://jerrythetechguy.com  and I can be reached at 738- 468-6227 or jerry.butler.9999@gmail.com if you want to hear more of my intriguing tech saga, or would like to say hire me or something like that!

Watch this space for tech musings and the occasional helpful hint!